Article 5 – Meetings

  1. The BOD shall meet at least once a year
    1. The Chairman shall chair all BOD meetings
    2. The BOD shall at it’s first meeting after adoption of this Constitution elect among themselves a Vice Chairman to assist the Chairman.
  2. There shall be General Meetings, using the most appropriate means, twice a year.
    1. The Executive Director Shall Chair all General meetings
    2. The Project Director shall preside over meetings in the absence of the Executive Director
    3. The Executive Secretary shall be responsible for taking down minutes of all general meetings and reading same at meetings unless otherwise delegated.
  3. There shall be monthly Sector meetings by all sectors of the Club
    1. The Sector President Shall Chair all meetings
    2. The Vice President shall preside over meetings in the absence of the President
    3. The Organizing Secretary shall preside over meetings in the absence of the President and the Vice-President
    4. The Treasurer shall act as the Secretary in the absence of a Substantive Secretary or Vice Secretary for all Sector meetings
    5. Where the Treasurer has to present accounts to the house and there is neither a secretary nor a vice-Secretary present, a member present at the meeting will be nominated to act as Secretary
  4. The National Executive Committee (NEC), as defined under Article 4.5 above shall meet once a year to plan for the Club.
    1. The Executive Director Shall Chair all NEC meetings 
    2. The Project Director shall preside over meetings in the absence of the Executive Director
    3. The Executive Secretary shall be responsible for taking down minutes of all meetings and reading same at meetings unless otherwise delegated.
  5. All meetings shall be duly summoned by the Chair and due notice shall be given either in writing or publication through its social media platform(s) at least fourteen [14] clear days before the date of the meeting.
  6. Emergency meetings may however be called by the Executive during exigencies.
  7. The quorum for any meeting of KCFC shall be formed by 50% + 1 vote of members in addition to 2 EXECUTIVES.
  8. Every Physical meeting shall be zoomed and members who join via the zoom link will be deemed to be present at the meeting and will therefore be counted as part of the Quorum.